Provide clients professional proof of payment for every job. Clear, detailed receipts prevent confusion and help maintain accurate financial records for your cleaning business.
Fully customizable logo and header
Clean, professional design
Automatic calculations
Google Sheets and Excel-ready
Make the receipt distinctly yours by adding your company logo, name, and contact info on the ‘Company and Customer Information’ tab.
Go to the ‘Company and Customer Information’ tab to add your unique company logo to the receipt.
Fill in the light blue cells with your official business name, complete address, and contact phone number.
A branded receipt acts as a professional final touchpoint, building lasting client trust and recognition.
Itemize the cleaning services on the ‘Receipt Details’ tab to provide customer clarity and create an accurate record for your bookkeeping.
On the ‘Receipt Details’ tab, list each cleaning service provided with a clear description of the task.
Enter the Quantity/Hours and Unit Price for each; the template will automatically calculate the sub-total.
This detailed breakdown shows the customer exactly what was paid for, ensuring transparency in billing.
Check the ‘Printable Report – Full Summary’ tab after entering info; it auto-populates your data, so go back to previous tabs if you need to make edits.
Navigate to the ‘Printable Report – Full Summary’ tab to view the completed, auto-calculated receipt.
Verify that the Subtotal, Tax Rate, Total Amount, and crucial ‘Balance Due’ fields are all correct.
This tab is read-only, so if you find any discrepancies, return to the ‘Input’ tabs to make corrections.
Stop creating receipts manually; Housecall Pro auto-generates and sends a professional receipt the moment a client pays an invoice online.
Use Housecall Pro so customers can conveniently and securely pay their cleaning invoices online.
A professional receipt is auto-generated and sent to the client immediately after their payment.
Securely keep all your payment records, invoices, and customer transaction history in one place.
See how Housecall Pro works for you. No credit card required.
After you’ve completed a cleaning job and received payment, the transaction isn’t quite over. Providing a receipt is the final, crucial step that confirms payment and solidifies your professionalism. Manually creating receipts can be tedious, and a simple handwritten note can appear disorganized. It can lead to messy records for tax season and provides little help if a client disputes a payment later on.
A professional cleaning receipt template solves these problems. It offers a standardized, clean format to provide proof of payment for every transaction. Using a template ensures your records are accurate, your clients feel secure, and your business looks polished from start to finish. This guide will cover everything you need to know about creating a perfect receipt and how you can make your entire payment process even more efficient.
What to Include in a Professional Cleaning Receipt
A receipt is an official acknowledgment of payment. It serves as a vital document for both you and your client. For the client, it’s proof they’ve paid. For you, it’s a key part of your financial records. A well-structured receipt should always contain the following information to be clear and effective.
Your Business Information Include your company name, logo, address, and contact information. This branding reinforces your professional image and makes the document easily identifiable.
Client Information Include the full name and address of the client who made the payment. This is essential for accurate record-keeping and for associating the payment with a specific customer account.
Receipt Number and Date Assign a unique receipt number to each transaction. This number helps you track payments chronologically and easily locate specific records. Also, clearly state the date the payment was received.
Detailed List of Services Itemize the services that the payment covered. This list should match the services detailed on the original invoice. It confirms exactly what the client paid for, preventing any future confusion.
Payment Summary This is the core of the receipt. It should include:
Payment Method Note how the payment was made—for example, by credit card, check, cash, or online transfer. This is useful information for your financial records.
Our Google Sheet receipt template is designed for ease of use. Follow these steps to create a professional proof of payment in minutes. For your convenience, a copy of these instructions is also included on the ‘Instructions’ tab within the Google Sheet itself.
Important First Step: Make a Copy of the Template Before you begin, you must save a copy of the Google Sheet to your own Google Drive. The original template you receive is view-only. This ensures every user starts with a clean, original version. To make your own editable copy, simply:
Step 1: Customize with Your Business Information Open your copied Google Sheet. In the header section, replace the placeholder logo with your own. Then, type in your company name, address, and contact details. You only need to do this once; save this file as your master receipt template.
Step 2: Enter Client and Receipt Details For each new receipt, fill in the client’s name and address. Assign a unique receipt number and enter the date you received the payment.
Step 3: List the Services Provided In the main section of the receipt, list each service the client paid for. Enter the quantity or hours and the rate for each service. The template will automatically calculate the total for each line item.
Step 4: Confirm the Payment Details This is the most important step. In the payment summary section at the bottom, review the exact amount the client paid into the “Total Amount” field. Also, be sure to note the payment method.
Step 5: Save and Send the Receipt Review the receipt to ensure all information is correct. To send it, go to “File” > “Download” and select “PDF (.pdf)”. A PDF is a professional, non-editable format. Attach this PDF to an email and send it to your client for their records.
Using a template for your receipts provides consistency and professionalism that can significantly benefit your cleaning business.
Improves Your Bookkeeping A standardized receipt for every transaction creates clean, consistent financial records. This makes tax time much simpler and gives you a clearer picture of your income. You can easily track payments and ensure your books are always accurate and up-to-date.
Builds and Maintains Client Trust Providing a prompt, professional receipt shows your clients that you are organized and trustworthy. It gives them peace of mind knowing their payment has been received and recorded properly. This small step can make a big difference in customer loyalty and encourage repeat business.
Prevents Payment Disputes A detailed receipt is your best defense against payment disputes. Because it clearly lists the services rendered, the total cost, and the amount paid, there is no room for confusion. If a client ever questions a payment, you have an official document to resolve the issue quickly and professionally.
Receipt templates are a great tool, but they still require you to manually record payments and create and send documents. As you get busier, this administrative work can take up a lot of time. Housecall Pro automates the entire payment and receipt process, so you can focus on your work.
Accept Online Payments Stop chasing checks or making trips to the bank. With Housecall Pro, you can send invoices that have a “Pay Now” button. Clients can pay you instantly online with a credit card or bank transfer. It’s more convenient for them and means you get your money much faster.
Automate Receipt Generation This is the biggest time-saver. The moment a client pays an invoice through Housecall Pro, the system automatically generates a professional, paid receipt and sends it to them. You don’t have to do anything. The entire process is handled for you, ensuring every client gets a receipt every time.
Centralized Financial Reporting Forget about manually entering payments into spreadsheets. Housecall Pro tracks every invoice and payment in one place. You can see who has paid, who is overdue, and your total income from a simple dashboard. This gives you a real-time view of your cash flow and makes financial management easy.
A Professional Customer Portal Give your clients a secure, online portal where they can view their job history, review past invoices, and see all their payment receipts. This level of transparency and convenience elevates your customer service and sets you apart from the competition.
A professional finish to every job sets your business apart. Our free receipt template is the perfect place to start, giving you a clean, reliable way to confirm payments. When you’re ready to automate your payments and receipts entirely, Housecall Pro is the ultimate solution.
Try Housecall Pro free for 14 days — and turn every Home Cleaning receipt into faster payments and repeat business.
An invoice is a request for payment for services you have provided. It details what the client owes. A receipt is a proof of payment that you issue after the client has paid. It confirms that the debt has been settled.
While not always legally required for small transactions, it is a highly recommended best practice. Providing a receipt for every payment is professional, helps with your record-keeping, and gives your clients confidence.
Yes, you can. Open the Google Sheet, then go to the File menu, hover over Download, and select Microsoft Excel (.xlsx). The file will download to your computer and can be opened in Excel. Please note that some fonts or formatting may look slightly different.
You should still issue a receipt for cash payments. Simply fill out the template as usual, and in the “Payment Method” section, write “Cash.” This creates a record of the transaction for both you and your client.
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